Workplace Corona Virus Guide
This manual was drafted in order to submit a proposal to the city reflecting our commitment to the safety and
well-being of our employees during the current health crisis. It is to document and share our efforts with the
necessary officials, so, that they may gain a better understanding of our day-to-day workplace practices.
Additionally, it serves as a referencing tool demonstrating our research and understandings of the Corona Virus.
Plan, Prepare and Respond to Coronavirus Disease 2019
The following interim guidance is intended to help prevent workplace exposures to COVID-19. This plan is only
to be used as guidance described below to determine risk of COVID-19 infection. No determinations of risk will
be based on race or country of origin and we will employ every effort to maintain confidentiality of people with
confirmed coronavirus infection, should we learn of such of any employee.
Preparing Workplaces for a COVID-19 Outbreak
Our company has adjusted respond in flexible ways to varying levels of disease transmission and is committed to
constantly refining our business processes and plans where needed/required based upon recommendations,
guidance and statues by governing officials and health experts.
In consideration for how best to decrease the spread of COVID-19 and lower the impact in our workplace we will
use the following objectives as our guide to developing and maintain a consistent safety plan:
1. reduce transmission among employees,
2. maintain healthy business operations, and
3. maintain a healthy work environment.
Reduce Transmission Among Employees
We are taking steps to reduce risk and exposure to employees. Furthermore, we are adopting practices to ensure
consistency and steady vigilance to the workplace conditions and its employees. Daily, all parties entering our
premises will be asked to complete the CDC recommended COVID survey. These documents will be kept in
accordance with applicable laws and regulations.
Our company is considering conducting employee screenings and temperature check. We have provided sample
copies of forms and memorandums in case we move forward with the short-term interim policy/practice. If such
practice is implemented, it will be in accordance with applicable regulations and guidelines.
ACTIVELY ENCOURAGE SICK EMPLOYEES TO STAY HOME:
1. Employees who have symptoms (i.e., fever, cough, or shortness of breath) should notify their supervisor
and stay home.
2. Sick employees should follow CDC-recommended steps. Employees should not return to work until the
criteria to discontinue home isolation are met, in consultation with healthcare providers and state and local
3. Employees who are well but who have a sick family member at home with COVID-19 should notify their
supervisor and follow CDC recommended precautions.
Identify where and how workers might be exposed to COVID-19 at work:
We are aware that some employees may be at higher risk for serious illness, such as older adults and those with
chronic medical conditions. Subsequently, we are minimizing face-to-face contact between these employees or
may assign work tasks that allow them to maintain a distance of six feet from other workers, customers and
SEPARATE SICK EMPLOYEES:
1. Employees who appear to have symptoms (i.e., fever, cough, or shortness of breath) upon arrival at work
or who become sick during the day will immediately be separated from other employees, customers, and
visitors and sent home.
2. If an employee is confirmed to have COVID-19 infection, we will inform fellow employees of their
possible exposure to COVID-19 in the workplace but maintain confidentiality as required by the
Americans with Disabilities Act (ADA). Additionally, we will instruct fellow employees about how to
proceed based on the CDC Public Health Recommendations for Community-Related Exposure.
EDUCATE EMPLOYEES ABOUT HOW THEY CAN REDUCE THE SPREAD OF COVID-19:
1. Stay home if sick, except to get medical care. Learn what to do if sick.
2. Inform supervisors if you have a sick family member at home with COVID-19. Learn what to do if
someone in your house is sick.
3. Wash your hands often with soap and water for at least 20 seconds. Use hand sanitizer with at least 60%
alcohol if soap and water are not available.
4. Avoid touching your eyes, nose, and mouth with unwashed hands.
5. Cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your elbow.
Throw used tissues in the trash and immediately wash hands with soap and water for at least 20 seconds.
If soap and water are not available, use hand sanitizer containing at least 60% alcohol. Learn more about
coughing and sneezing etiquette on the CDC website.
6. Clean AND disinfect frequently touched objects and surfaces such as workstations, keyboards, telephones,
handrails, and doorknobs. Dirty surfaces can be cleaned with soap and water prior to disinfection. To
disinfect, use products that meet EPA’s criteria for use against SARS-CoV-2external icon, the cause of
COVID-19, and are appropriate for the surface.
7. Avoid using other employees’ phones, desks, offices, or other work tools and equipment, when possible.
If necessary, clean and disinfect them before and after use.
8. Practice social distancing by avoiding large gatherings and maintaining distance (approximately 6 feet or
2 meters) from others when possible.
Enclosed in this packet are fact sheets that our organization provides employees, have posted and use as a daily
reminder for best safety practices regarding COVID 19.
CHANGES TO THE WORKSITE AND NEW NORMAL
We have considered the below criteria when making adjustments to our worksites.
1. Implementing flexible worksites (e.g., telework)
2. Implementing flexible work hours (e.g., staggered shifts)
3. Increasing physical space between employees at the worksite
4. Increasing physical space between employees and customers (e.g., drive through, partitions)
5. Implementing flexible meeting and travel options (e.g., postpone non-essential meetings or events)
6. Downsizing operations
7. Delivering services remotely (e.g. phone, video, or web)
8. Delivering products through curbside pick-up or delivery
Maintain a healthy work environment
It is important to us that we support respiratory etiquette and hand hygiene for employees, customers, and worksite
visitors. They may include the following:
1. Providing tissues and no-touch disposal receptacles.
2. Providing soap and water in the workplace. If soap and water are not readily available, use alcohol-based
hand sanitizer that is at least 60% alcohol. If hands are visibly dirty, soap and water should be chosen over
hand sanitizer. Ensure that adequate supplies are maintained.
3. Placing hand sanitizers in multiple locations to encourage hand hygiene.
4. Placing posters that encourage hand hygiene to help stop the spread at the entrance to your workplace and
in other workplace areas where they are likely to be seen.
5. Discouraging handshaking – encourage the use of other noncontact methods of greeting.
6. Keeping employees abreast of the coughing and sneezing etiquette and clean hands practices.
Perform routine environmental cleaning and disinfection:
We are committed to routinely cleaning and disinfecting all frequently touched surfaces in the workplace, such
as workstations, keyboards, telephones, handrails, and doorknobs, equipment, tools, etc.
1. If surfaces are dirty, they should be cleaned using a detergent or soap and water prior to disinfection.
2. For disinfection, most common EPA-registered household disinfectants should be effective.
3. Discourage workers from using other workers’ phones, desks, offices, or other work tools and equipment,
when possible. If necessary, clean and disinfect them before and after use.
4. Provide disposable wipes so that commonly used surfaces (for example, doorknobs, keyboards, remote
controls, desks, other work tools and equipment) can be wiped down by employees before each use.
5. Perform enhanced cleaning